Compete a communications release request form

Before a procedure is published, it undergoes review by a communications advisor to ensure the procedure follows the style guide requirements.

  1. Open the communications release request form by clicking on the link provided in the email.
  2. Review the Due date to determine when the communications release must be completed by. 
  3. Review the What's new section to familiarize yourself with the proposed changes to the procedure.
  4. Open the procedure to be reviewed by clicking on the link to the procedure that is directly above the form.  
  5. Review the procedure and the proposed changes.  
  6. Once your review is complete, close the procedure and return to the communications release request form. 
  7. Click on the Edit button.
  8. If you have any questions or concerns about the procedure that need to be addressed before you can release it, reach out to the procedure editor via the Request Clarification option. Click the Request Clarification button, type your question or comment in the pop-up text box, and click the OK button. This sends an email to the procedure editor and records the comment on the communications release form. Close the form (no need to save it). View the email response from the procedure editor and return to the communications release request form to release it.
  9. In the Comments section, type your feedback (such as wording suggestions, grammatical errors, readability concerns, etc.).  
  10. Click the Procedure Released button. This marks the communications release as completed and sends an email to the procedure editor to notify them it has been completed. 
  11. Delete the authorization request email.

 Notes:

  • It is not necessary to reply to the email as completing the communications release request form notifies the procedure editor. 
  • If you send your feedback via email, please complete the communications release request form in order for the system to record your release has been completed.